Student, Faculty, and Guest Portal

Welcome to Kadlec Regional Medical Center. We look forward to having you as a student, faculty or guest in our facility. Read about the History of Kadlec.

Quick Links: School or Facility Responsibilities, New Student Responsibilities, Returning Student Responsibilities

All requests for clinical placements must be made in writing to the Academic Services Department at Kadlec. Please note that submitting a request does not guarantee placement.

  • For all other requests, please submit the following information to Rachel Wabeke via email ( or fax (509-942-2819):
    • Number of students and desired type of placement (i.e. Respiratory Therapy, Lab, Medical Assistant)
    • Number of hours for experience
    • Desired start and end date of experience
    • School and email contact responsible for student placement
    • Students' full names (if known) and emails

For more information, refer to the Student Clinical Experience or Clinical Experiences for Licensed Professionals policies. Once placement has been confirmed, see below for requirements to be completed prior to your clinical experience.

Proceed with documentation only AFTER request has been approved.

School or Facility Responsibilities

  1. Ensure current affiliation agreement and certificate of insurance (COI) are on file.

  2. Complete the shaded areas on the Access and Badge Request form and e-mail to Rachel Wabeke three (3) weeks prior to Orientation or first clinical date. Please include all students and instructors who will be on Kadlec's campus.

  3. Verify completion of student's Kadlec Passport and sign it. If your school or facility does not have access to student records, the student will be responsible for providing all records to Kadlec Academic Services for review and verification. For large groups of students, a Passport Completion Letter (along with students' passports) will be acceptable in place of individual signatures on the Passport. Email documents to Rachel Wabeke one (1) week prior to Orientation or first clinical date.

    National background checks including: OIG, GSA and Washington State Patrol (WATCH). You must notify Kadlec if a "hit" is discovered.

  4. Submit student schedule and rotations

New Student, Faculty or Guests Responsibilities (See separate section below for returning students, faculty or guests.)

  1. Onboarding Documentation (to be submitted via email, fax, or in-person to Kadlec Academic Services. Forms must be received no later than one week prior to clinical start date):
  2. Online Education (to be completed prior to your Orientation date):
  3. Orientation at Kadlec: will be arranged by Kadlec Academic Services to be held on or before clinical start date. Placements in the OR will require an additional orientation with OR staff. (See resources for parking map and building map.)
    • Wear your school-approved scrubs, uniform, or business casual attire as well as your student or facility badge to your Orientation at Kadlec. You will receive a Kadlec ID badge at this time.
    • Check your badge, network, EPIC and Providence access. Kadlec Academic Services will arrange a time for this and will notify appropriate personnel of any access issues.

Returning Students, Faculty or Guests (To be completed annually, once per academic year)

  1. Complete Online Safety and Compliance Assignments. You will be notified if any additional assignments are added during your clinical rotation.
    Note: Your personal HealthStream (HLC) ID and password will not have changed. For login issues, contact Rachel Wabeke at
    [System Requirements]
  2. Review
  3. Complete and submit the following forms via email, fax or in-person to Kadlec Academic Services.
  4. Check your badge, network, EPIC, and Providence access. Kadlec Academic Services will arrange a time for this and will notify the appropriate personnel if any passwords need to be reset or you need a new badge.

**For Placements in the Operating Room, OR Orientation must have been completed within the last two years.